Booking Categories for Groups

Booking Categories for Groups are marketing code options selectable at the Group Account level that help to define your groups and provide you with a meaningful marketing analysis, being used for tracking purposes to see what type of business groups are bringing to your Property.

Note: Booking categories may be very similar to guest types, marketing codes used at both the group and individual level that are used to define your guests, (and if your guest types are very broad, you may add segment types and origin codes to further define your guests), BUT booking categories are specific to GROUPS and allow you to further define the business a group brings you.

Booking Categories may be assigned to a specific group on the group account screen, with the booking category then being attached and shown on the main folio screen of any reservation for the group. A booking category may also be assigned on the folio screen directly, where it will be attached to the particular folio ONLY.

This is part of the OPTIONAL configuration for Skyware Systems. You may edit the configuration to suit your Property at any time if you have the appropriate access/authorization.

This selection is part of the Property and System Configuration area of Skyware.

 

 


Select Managers Screen from the Quick Menu on the left side of the screen, then select Configuration > Booking Categories for Groups.

Quick Menu with Manager's Screen option selected

Full Menu

Full Menu Icon

This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.

Full Menu Table

Select Other from the Other section.

Other section of the Full Menu

This will take you to the Other Front Desk Tasks menu, which has four sections, Other List 1, Other List 2, Documents and Web.

Other Front Desk Tasks Menu

Select Manager's Screen to be taken to the MANAGER'S COMMANDS screen.

Manager's Commands Menu

Select Configuration to be taken to the PROPERTY AND SYSTEM CONFIGURATION screen.

Manager's Commands Menu with Configuration option selected

Alternately, you may also be able to select Configuration directly from the Quick Menu, if the menu has been set up to include the Configuration option.

This will take you to The Property System Configuration Menu.

Property and System Configuraion Menu

The list of property configuration options are divided into four sections, which are Required Configuration, Optional Configuration, Locales/Dates and Sub-Systems.

Select Booking Categories for Groups from the Optional Configuration section.

Optional Configuration section of Property System Configuration menu with Booking Categories for Groups command selected

 

When the Booking Categories for Groups command is selected, the Booking Category Maintenance screen will open.

Booking Category Maintenance screen example

The Booking Category Maintenance screen display is split into two frames, with the left side of the screen listing any already configured Booking Categories for the Property and the right side containing the fields you need to complete in order to add or edit a Booking Category for your Property. Any changes made on the right, once saved, will be updated in the listings to the left.

 

The currently configured options are displayed by:

Order: List Order of the Booking Category. If there is no list order number, the Booking Categories will be displayed alphabetically.

Code: The Code name of the Booking Category or how you wish to refer to it.

Name: The description of the Booking Category.

 

Selecting any Booking Category on the left will display the details on the right.

Your options include the following:

Generate a new entry:

Click the New Generate New Entry button button from the toolbar to add a new Booking Category.

Complete the fields described below.

OR:

Select an existing Housekeeper Section from the list on the left, and click the Replicate Replicate Current Entry button button from the toolbar. Then change the field information as described below.

Edit the current selection:

Change the field information described below.

Booking Category Maintenance screen, right side detail for editing purposes

Category Code: The Code name of the Booking Category or how you wish to refer to it. Enter the code for the Booking Category. This is how it will be displayed in the drop-down menus for selection.

This field is required.

List Order: Enter the desired List Order for this Booking Category. If there is no list order number, the Booking Category will be displayed alphabetically.

This field is optional.

Category Name: The description of the Booking Category. Enter the full description of the Booking Category here.

This field is required.

Not Active?: This box may be checked or unchecked. By default it is unchecked. Click this option to deactivate the Booking Category without deleting it. Once a Booking Category has any stays associated with it, it cannot be deleted from the system.

 

When you are finished adding or editing any Booking Categories, click the Save Save button button to save the changes.

To view any changes made, click the Activity log Activity Log button button in the local tool bar.

 

Date Updated April 12, 2022